Fromthefirstciao
tothebookedmeeting

Email, LinkedIn and calls in one sequence, sent from your own accounts. Every lead on one timeline. Built by an agency that works leads every day.

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Your own Google, Microsoft or SMTP mailboxesData in the EUA/B tests on every step
MH
Mariam HaddadHead of Procurement · Nordic Steel
In sequence
STEP 1 / 6
Q4 · Procurement
  • DAY 1 · 09:12✉Email sentA/B · B
  • DAY 3 · 10:40inLinkedIn invite sent, with note
  • DAY 4 · 08:05inInvite accepted · profile visited
  • DAY 5 · 17:21✉Reply receivedinterested
  • DAY 6 · 11:00☎Call · 12 min · "send the proposal"
  • DAY 8✓Meeting booked · Thu 10:30calendar
MARIAM · REPLYInteresting, let's talk next week. Can you send a few slots?
SEQUENCE STOPPEDReply detected on email → LinkedIn paused
How it works

One lead goes through every channel, on one clean timeline.

You write the message once. CiaoPilot sends it from your mailboxes, follows up on your LinkedIn, hands the call to your team and stops everything the moment the lead replies.

  • 1The sequence starts from your own mailbox, at a natural rhythm.
  • 2LinkedIn steps and calls follow, each on its own day.
  • 3Signals light up: accepted invite, reply, bounce.
  • 4Everything lands on the lead's timeline, up to the booked meeting.
Everything outbound needs

One system instead of five tools.

Sequencer, mailboxes, LinkedIn, calls, inbox and CRM were five subscriptions and a spreadsheet. Now they are one workspace.

Multichannel sequences

Email, LinkedIn visits, invites and messages, calls and manual tasks in one flow, each step on its own day.

  • Templates give structure; you write every message before launch
  • A/B tests with 2–5 variants per step, stats per variant
  • {{personalization}} and nine more variables from your CSV
  • Waits, reordering, pause and resume while contacts are running

Your own mailboxes

Connect Google Workspace, Microsoft 365 or any SMTP/IMAP mailbox. Nothing is sent from a shared IP.

  • Sign in with Microsoft, app password for Google and SMTP
  • Daily limits per mailbox, pause, signature, visible unsubscribe link
  • Natural sending rhythm: no fixed intervals that look like a robot
  • Need new domains and mailboxes? Create them with your InboxKit account

LinkedIn from your profile

Profile visits, invites with a note and messages run from your own LinkedIn, within its limits.

  • Invite accepted? The sequence knows and moves on
  • LinkedIn replies land in the same inbox as email
  • One sender per lead: the whole conversation comes from one person
Coming soon

Calls and tasks for the team

A call step becomes a task for the right person, with click-to-call and the outcome logged on the lead.

  • Daily task list: calls and manual LinkedIn steps
  • Done, skip or snooze; everything goes on the timeline
  • Connect your dialer (Aircall, Ringover, Twilio, JustCall)

Unified inbox

Every reply, from every channel and every mailbox, in one place. The sequence stops on all channels the moment someone answers.

  • Automatic reply classification: interested, not interested, out of office, left company, bounce
  • Reply from the inbox, from the same mailbox that sent the first email
  • Bounces are kept out of the inbox and stop the sequence
Coming soon

Built-in CRM

Leads, companies, stages, notes and the full history of every touch. No export needed to know where a deal stands.

  • Stages from New to Won, list and board views
  • Do-Not-Contact list enforced on import and in every sequence
  • CSV import that recognises Apollo and Instantly exports
  • Two-way sync with HubSpot, then Zoho CRM and Salesforce
See the full product →
Why CiaoPilot

We are an agency. We built the tool we needed.

TrovaLead runs outbound for B2B companies every day. CiaoPilot is the system we use ourselves, now open to teams and agencies.

01

Priced per workspace, not per seat

Invite the whole team. Viewers never cost a seat.

02

Bring your own everything

Your mailboxes, your LinkedIn, your data provider. No resold inboxes, no shared IPs.

03

Stops when a human answers

A reply on any channel pauses every other channel for that lead. No awkward follow-up after a "yes".

04

Made in Italy, hosted in Europe

EU data, GDPR by design, support that answers in English and Italian.

For agencies

One workspace per client. One inbox for you.

Keep every client's data separate, share your senders where it makes sense, and give clients a read-only seat so they stop asking for reports.

CiaoPilot for agencies →

Separate workspaces

Leads, sequences and history live in the client's workspace. Move a client out any time.

Shared senders

Use one LinkedIn profile or mailbox for several clients. Replies are filed in the right workspace.

All inboxes

Your team reads every client's replies in one view. Clients only see theirs.

Import your history

Bring campaigns, contacts and past results from your current tools.

Questions

Straight answers.

No. Connect the mailboxes you already have (Google Workspace, Microsoft 365, any SMTP/IMAP). If you need new domains and inboxes, you can create them with your own InboxKit account.

No, on purpose. Tracking pixels hurt deliverability and are unreliable. CiaoPilot measures replies, meetings and outcomes.

Steps run from your own LinkedIn profile through a connection provider, within LinkedIn's limits. Accepted invites and replies are detected automatically.

Yes. Invite them as a Viewer: they see leads, companies and activity in their workspace, read-only, and the seat is free.

In the European Union. You are the data controller for what you upload; CiaoPilot processes it on your behalf.

The full product, onboarding with us, and a direct line for feedback. Pricing is per workspace and will be announced before public launch.

Say less. Book more.

Early access is open to a few teams and agencies. Bring your mailboxes, your LinkedIn and your list. CiaoPilot takes care of the rest.

Book a demo